Millan Enterprises LLC is a rapidly growing, privately owned real estate investment company that manages a diverse portfolio of commercial, residential, and multifamily housing. Our company is truly invested in the quality and the proficiency of the work that we do. High standards, hard work, and integrity are what makes Millan Enterprises such a successful, tight-knit company. We enjoy working together to accomplish amazing things on a daily basis.

We are looking to employ a highly organized and responsible Administrative Assistant to join our growing team. In this position, this individual will perform clerical tasks, answer phones, process rent payments, submit work orders, answer tenant questions and provide general assistance, assist visitors, and sort mail. The person in this position will provide general support to our leasing teams and managers by preparing documents, organizing files, and keeping the office organized and tidy.
 

Administrative Assistant

The Administrative Assistant at Millan Enterprises plays a vital role in ensuring smooth daily operations across multiple divisions. As the front line of communication, this position provides exceptional customer service and administrative support to internal teams, tenants, vendors, and guests.
The ideal candidate is professional, organized, detail-oriented, and able to multitask effectively in a fast-paced, team-driven environment. This individual must exercise good judgment, maintain confidentiality, and represent the company with professionalism at all times.

Duties & Responsibilities

• Welcome and direct tenants, clients, vendors, and visitors
• Manage incoming calls through a multi-line phone system and route inquiries appropriately
• Process rent payments, submit work orders, and assist with tenant inquiries
• Support leasing teams and managers with document preparation and file organization
• Coordinate room scheduling, vehicle rentals, parking permits, and supply inventory
• Assist the Executive Team with calendar management, communications, and special projects
• Prepare and distribute company-wide communications
• Run reports, maintain records, and support daily administrative functions
• Sort and distribute mail and packages
• Maintain cleanliness and presentation of lobby and common areas
• Work between multiple locations, including The Press and the main office
• Create basic graphics or flyers using Canva as needed

Education & Experience

• High school diploma or GED required
• 1+ year experience in administrative, office support, property management, or leasing preferred
• Experience with scheduling or CRM systems preferred
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with Canva or basic graphic design tools preferred
• Bilingual in English and Spanish preferred

Skills & Abilities

• Strong customer service and interpersonal skills
• Ability to multitask and prioritize in a high-call-volume environment
• Strong attention to detail and organizational skills
• Effective verbal and written communication
• Ability to maintain confidentiality and professional discretion
• Problem-solving mindset and ability to de-escalate situations
• Self-starter with the ability to work independently and as part of a team
• Professional demeanor and appearance

Physical Requirements

Position may require reaching, standing, walking, grasping, talking, hearing, seeing, and repetitive motions.
Sedentary work involving sitting most of the time, with occasional standing or walking.

Compensation: $35,360 - $49,000 annually (based on qualifications). 

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• 401k with 4% match
• Most major holidays

Job Type: Full-time

Schedule:

• Monday - Friday 8:30 am - 5:00 pm

Work Location:

• Clarksville, TN

Work Location: Clarksville, TN; in office; must be able to reliably commute to office location