Administrative Assistant

Salary :

$20 - 22 hourly

Company : Compass Business Solutions

Job Type : Full Time

Pittsburgh, Pa

Number of Applicants

000+

Let AI Supercharge Your Job Hunt!

JobCopilot scans 500,000+ company career sites daily to find jobs for you

Never miss an opportunity Save hours by auto-filling applications forms Land more interviews with tailored applications

Activate JobCopilot

Job Description - Administrative Assistant

Job Summary:
Fiffik Law Group, a tech-forward statewide law firm, is seeking a highly organized and detail-oriented Administrative Assistant to join our team at our Pittsburgh (Green Tree) office. This role is essential to the daily operations of the firm and provides direct support to attorneys, paralegals, and administrative staff across multiple practice areas.

The ideal candidate is proactive, professional, and resourceful—someone who thrives in a fast-paced legal environment and takes pride in keeping operations running smoothly. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining clear and professional communication.

Key Responsibilities:

Serve as the primary point of contact for incoming calls, professionally answering, screening, and directing calls; gather initial client information and coordinate follow-up with attorneys and paralegals.
Assist attorneys and paralegals with document preparation, including discovery materials, legal documents, and other legal filings.
Print, assemble, and distribute legal documents to clients.
Build, maintain, and organize client files in both electronic and physical formats.
Manage and update client matters within Practice Panther.
Prepare and distribute fee agreements and related client documentation.
Schedule client appointments and manage attorney calendars to ensure accuracy and timeliness.
Coordinate conference room technology and provide meeting support.
Manage outgoing mail and shipments (USPS, UPS, FedEx) while providing general administrative support to ensure efficient office operations.

Education / Qualifications:

High school diploma or equivalent required; additional administrative or legal coursework preferred.
Prior experience in a law firm or professional office setting strongly preferred.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Proficiency with standard office technology, including copiers, scanners, phone systems, and computers.
Comfortable learning and utilizing legal practice management software (experience with Practice Panther is a plus).
Ability to manage multiple tasks and deadlines in a professional, client-focused environment.

The hourly range for this role is $20-$22, dependent on qualifications and experience.

Fiffik Law Group is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Original job Administrative Assistant posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

Auto-Apply to Similar Jobs

Share Job

Get your Resume Reviewed for Free

Automate Job Applications for Similar Jobs

Auto-Apply to Administrative Assistant Jobs with your AI JobCopilot

Auto-Apply with AI

Similar Administrative Assistant Jobs in the US

Get your Resume Reviewed for Free

Email address

Why are you reporting this job?

I think it’s a discriminatory or offensive

I think it’s fraudulent or a scam

I think it’s trying to sell something unrelated to the job / it’s asking for money

I think it contains incorrect or broken information

Other

All Job Ads are subject to GrabJobs’s Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by GrabJobs moderation team. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.

Setup your job alert:

Frequency

By activating job alerts, I agree to GrabJobs Terms & Privacy Policy. I can unsubscribe to job alerts anytime. Skip

Administrative Assistant

Job Description - Administrative Assistant

Similar Administrative Assistant Jobs in the US

Mobile Apps