Administrative Assistant

Salary :

$20 - 25 hourly

Company : Team Kline

Job Type : Full Time

Des Moines, Ia

Job Description - Administrative Assistant

Job Title: Administrative Assistant
Location: Des Moines
Reports To: Cash Flow Manager
Job Type: Full-Time
Direct Reports: None
Hours: 8:00 AM - 5:00 PM

About Us:
Established over 20 years ago, we are known for our industry expertise and unwavering reliability. We take pride in delivering high-quality electrical, HVAC and plumbing services to our residential and commercial clients throughout Iowa, Nebraska, Kansas and Missouri.

Job Summary:
We are seeking a detail-oriented and organized Administrative Assistant to join Team Kline. This role will support daily operations, address customer inquiries, and assist with billing and other office-related management tasks. The ideal candidate is a proactive problem-solver with excellent communication and multitasking skills.

Key Responsibilities:

Greet visitors in person and over the phone, providing a positive first impression
Answer and direct phone calls, emails and other correspondence as needed
Assist with travel arrangements. Booking hotel rooms and flights when necessary
Assist with event and party planning and management
Maintain office supplies, ordering and organizing supplies as needed
Perform basic clerical tasks, including filing, faxing, mailing, and shipping
Sort and distribute daily mail and other correspondence
Assist with office organization and light housekeeping tasks
Process customer requests quickly and efficiently
Accurate and reliable data entry
Perform other administrative duties as assigned

Qualifications:

High school diploma or equivalent
1-3 years experience in an administrative or office support role
Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer knowledge
Strong organizational and time management skills
Excellent verbal and written communication skills
Ability to multitask and work in a fast-paced, ever-changing work environment
Must have reliable transportation as this is an in-person position
Ability to accurately type 50 wpm

Physical Requirements & Work Environment

Prolonged periods of sitting at a desk and working on a computer
Frequent use of a telephone and computer to communicate with customers and teammates
Occasional lifting of office supplies, files and equipment up to 25 pounds
Ability to move freely around the office to access files, office equipment and interact with team members
Regularly required to talk or hear and occasionally required to stand, walk and reach with hands and arms

Why Team Kline?

Competitive Benefits: Comprehensive medical, dental, vision, life insurance, and short-term disability plans. Team Kline covers long term disability 100%.
Financial Security: 401k with a company match, plus our amazing Employee Stock Ownership Plan (ESOP)!
Paid Time Off: Company paid holidays, and up to five weeks of paid time off!
Training & Growth: Accredited on-site apprenticeship partnered with Hawkeye Community College for Electrical and HVAC, and ABC of Iowa for plumbing apprenticeships. Career advancement and career development opportunities
Fun Perks: Company outings, opportunities to win cash prizes, and a team environment like no other.

If you’re ready to take the next step in your career with a company that values you and your contributions, then we can’t wait to meet you!

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Administrative Assistant

Job Description - Administrative Assistant

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