Administrative Assistant

About Baird & Warner Real Estate

Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary:

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Edgebrook office at 5430 W. Devon Avenue, Chicago IL 60646

This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position).

Essential Duties & Responsibilities:

• Compile property transaction files for contracts and verify the information.
• Maintain paperless files with dot loop for all transactions through close.
• Obtain missing information as required and follow through with all parties
• Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials
• Answer phones.
• Open and distribute daily courier items.
• Distribute and prepare incoming and outgoing mail.
• General office support functions including greeting customers and maintaining office appearance, opening and closing.
• Pull reports as directed by sales manager, staff and agents
• Process and monitor marketing agreements from inception to close.
• Process buyer representation agreements.
• Data entry.
• IT/Tech support

Requirements:

• Real estate knowledge is a plus
• Strong written and verbal communication skills
• Ability to multi-task & prioritize
• Strong computer skills - including Google platform and Microsoft Office
• Attention to detail
• Ability to work independently and with a team
• Professional appearance
• Proactive

Skills & Experience:

• High school diploma or equivalent required.
• Previous real estate experience preferred
• Administrative assistant experience preferred.

Salary Range

$40,000-$45,000

Medical, dental, vision, PTO, VTO