Administrative Assistant

Administrative

• Provide administrative support to R&D Sr. Director, Directors and Sr Managers  

• Manage shipping and tracking of all R&D outgoing and inbound shipments

• Manage and update R&D Sample Request SharePoint Site

• Enter status, assignees, and updates in PLM  software

• Generate weekly and monthly project reports

• Inventory, order, and manage R&D office  supplies

• Inventory, order, and manage R&D kitchen and laboratory supplies

• Code and assign purchase orders and invoices in SAP

• Manage R&D uniform processing and orders

• Create presentations and communications for R&D presentations

• Manage R&D vendor visits and presentations including scheduling meetings, assisting vendors on-site, as well as preparing and breaking down presentation space

• Coordinate and support customer visits including presentation materials, sampling support and organization and space preparation

• Schedule, manage and assist with R&D sensory tasting panels

• Schedule and coordinate R&D meetings including coordination of materials and agenda as well as facilitation

• Plan and facilitate R&D team events including meals, lodging, and travel

• Manage and schedule maintenance of R&D lab equipment

• Create and facilitate IT support and project work

• Create and format R&D monthly and weekly reports

• Manages lab cleanliness and equipment maintenance

Technical

• Acts as backup and additional support for lab assistant for absences, vacations, and strategic projects periods as needed.

• Scales ingredients according to formulations provided and uses appropriate processing techniques to prepare formulations accurately and reproducibly for further testing.

• Manages inventories of lab ingredients and always assures continuous supply of fresh ingredients available. Rotate stock and manage shelf life of ingredients.

• Provides support for technical and culinary team for Hands- on Workshops.

• Conducts basic tests and records data on products to help quantify key characteristics of a formula.

• Performs basic analytical testing on ingredients and products such as salt %, pH, Hunter color and viscosity measurements.

• Maintains and coordinates upkeep of DiChromat, pH meter and the Brookfield instrument.

• Conducts and supports execution of sensory panels.

• Creates sensory panel reports as needed

• Order and secures ingredient and finished good from manufacturing plants when needed

Minimum Job Requirements:

Education/Certifications:

• High School diploma.

Experience:

• Minimum of five years of administrative experience.

• Supporting a large team a plus

Knowledge, Skills and Abilities:

• Detail oriented with good critical thinking skills.

• Ability to work with minimum supervision and take initiative

• Must have the ability to manage multiple tasks and projects effectively.

• Collaborator with the ability to build and foster working relationships across departmental lines.

• Proficiency in Microsoft Office applications

• Proficiency in SharePoint

• Experience in SAP and PLM

• Excellent communication skills both verbal and written

Supervisory Responsibilities:

• None

Working Conditions and Physical Effort:

• Standard office environment.

Expectations:

• Will demonstrate, promote, and exemplify the Company’s Core Values.

At C.H. Guenther, we value transparency in compensation. By providing the salary range for this role, we aim to promote fairness and help candidates make informed choices about their career. The salary range for this role is:

Actual compensation may vary based on job-related knowledge, skills, and experience, as well as geographic location.

C.H. Guenther & Son will never offer or pay a wage or salary that is not compliant with applicable local, state, or federal pay laws, including minimum salary thresholds.

We also offer a variety of benefits, including health and disability insurance, retirement savings options, flexible spending accounts, employee assistance programs, educational assistance, parental leave, paid time off, and company-paid holidays.​

For additional information about our company, go to www.chg.com.

C.H. Guenther & Son and its subsidiaries are E-Verify participating employers.

Click here for more information regarding E-verify.

All offers of employment are contingent upon successful completion of the pre-employment screening process which includes a drug screen and review of criminal background and other records as required.

AA/EEO/Drug-Free Employer