Administrative Assistant

Job Overview
The Administrative Assistant provides high-level administrative support to executives, senior managers, 
or leadership teams. The role is critical for ensuring smooth operations and enabling executives to focus on strategic priorities. The Administrative Assistant will develop efficient processes to support the General Manager team while providing additional support to the Executive Assistant.

Responsibilities:

• Support General Managers (GMs) with detailed calendaring including scheduling and coordinating all meetings and travel. Coordinating with internal and external (client) stakeholders and team members.


• Manage expenses for GMs including collecting, collating, documenting, and allocating expenses to the proper projects. Follow up and audit as necessary.


• Provide support to the Executive Assistant as needed – executive meeting coordination, Coordinate with office management staff as needed.


• Support onboarding for leadership new hires.


• Assist with in-office and off-site Leadership and Employee Engagement events


• General office duties as they may arise and other projects and responsibilities as assigned

Education

• Associate or bachelor's degree, or equivalent related work experience 

Experience

• Relevant administrative experience – supporting multiple leaders


• Proven track record of delivering consistent and exceptional client services

Knowledge, Skills and Abilities:

• Desire and willingness to learn Life Sciences industry


• Exceptional written, verbal and interpersonal communication skills


• Excellent time management skills


• Strong attention to detail


• Ability to prioritize assignments based on the needs of the business


• Demonstrated ability to work in collaboration with interdisciplinary teams, internal and external stakeholders


• Ability to deliver within deadlines with a strong follow-through on projects and duties


• Working knowledge of Microsoft Word, Excel and PowerPoint skills


• Strong problem-solving ability, including finding solutions to unique challenge

The estimated salary range $80k - $100k and reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.

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