Administrative Assistant

Our client is a growing renewable energy technology company. They are seeking a Part-Time Administrative Assistant to support daily office operations and leadership in their San Antonio, Texas office.

This role serves as the primary on-site support in the San Antonio office and requires someone who is organized, proactive, and comfortable working independently with minimal supervision.

Responsibilities

• Act as the front-line point of contact for office operations

• Schedule meetings and maintain calendars for sales staff and leadership

• Track inventory and monitor customer and supplier orders

• Follow up on quotes, pricing, invoicing, and payments

• Assist with logistics coordination and documentation

• Manage email, mail, filing systems, and expense reporting

• Support sales and operational administrative needs

• Assist with government bid submissions (SAM.gov, Sourcewell, etc.)

• Create or update marketing materials and basic graphics

• Support website updates and CRM data management

Qualifications

• High School Diploma or equivalent

• Valid Drivers License

• 4+ years of administrative support experience

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Strong communication and organizational skills

• Ability to work independently and manage multiple priorities

• High attention to detail

Nice to Have

• Office management experience

• Experience with Adobe, Publisher, or similar tools

• CRM experience

• Experience supporting government bid processes is a plus