Administrative Assistant

Envita Solutions, formerly known as Heritage Interactive Services, is a leading total waste management partner. The company is dedicated to fostering a healthier planet by transforming complex waste challenges into sustainable solutions. Headquartered in Indianapolis, Indiana, Envita Solutions operates in the U.S., Mexico, and Canada, has over 300 employees, and a network of over 3,000 supplier partners. A division of The Heritage Group, Envita Solutions is part of a portfolio of more than 30 companies specializing in heavy construction and materials, environmental services, and specialty chemicals. With unique access to research and development and a leading hard tech corporate venture capital portfolio, Envita Solutions is at the forefront of waste and climate challenge innovation.

At Envita, our guiding principles are the foundation of our company. Our vision is to foster a healthier planet by transforming complex waste challenges into sustainable solutions. We exist to protect human health and the environment and build a safer, more sustainable world. We believe in creating enduring value, building long-term relationships and mutual trust, betting on our people, keeping our eyes open for opportunity, tackling the big problems, and doing the right thing-always.

Provides a variety of administrative, clerical and project support. Assists in the overall administration of assigned department, division, or function.

Essential Functions

• Ensures Health & Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Primarily responsible for answering telephone and routing calls appropriately. Greeting company visitors and informing appropriate personnel of guest arrival/appointment and helping others.
• Creates, updates, and maintains office administration files both hard copy and electronic.
• Performs accounting/bookkeeping duties such as coding invoices and/or Expense Reports, creating and receiving on purchase orders, printing, and ordering office supplies.
• Will type correspondence, reports and other documents as directed.
• Responsible for creating, updating, and maintaining databases, spreadsheets, and presentations.
• May locate, extract, and consolidate information required in reports and correspondence.
• Responsible for coordinating meetings, calendars and travel for office activities and special projects.
• May coordinate and maintain regular maintenance of office equipment.
• May fax, scan, or photocopy documents.
• May sort incoming mail, faxes, and courier deliveries for distribution.

• Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company’s core values, competencies, and skills.
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Education Qualifications

• Required High School or Equivalent

Experience Qualifications

• Required 1+ years 1-2 years of related office experience in a support staff position

Skills and Abilities

• General administrative office experience.
• Exceptional computer and typing skills (MS Office Word, Excel, PowerPoint, Access, Outlook, Internet/Intranet).
• Solid communication (oral and written) skills, strong telephone manner and interpersonal skills.
• Exceptional organization and filing skills.
• Proven ability to multi-task and work independently or in a team setting.
• Demonstrate competence in customer service, detail oriented, problem solving and completing duties in a timely, professional, confidential, and respectful manner.
• Regular and predictable attendance is an essential function of this job.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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