Administrative Assistant

The WECP Administrative Assistant plays a key role in ensuring smooth daily operations of the WECP office. This position supports organizational efficiency by providing administrative, clerical, and operational assistance across departments.

Key Responsibilities:

Scheduling & Coordination

• Organize and schedule company meetings both onsite, offsite, and via Microsoft Teams.


• Provide real-time scheduling support by booking appointments and resolving scheduling conflicts.


• Arrange travel, such as booking flights, cars, and making hotel and restaurant reservations.

Administrative Support

• Maintain and organize content on the WECP SharePoint website.


• Assist with preparation of reports, presentations, and meeting minutes.


• Process incoming communications, including mail, emails, and website inquiries.

Departmental Support

• Provide administrative assistance to WECP departments, including Practice Management, Senior Leadership, Human Resources, and Legal.


• Assist with gathering, verifying, and organizing information for operational or regulatory needs.

Operational Support

• Monitor and maintain office supply inventory.


• Coordinate with vendors as needed.


• Perform general administrative tasks to support efficient back-office operations.

Qualifications & Skills:

• Previous experience as an administrative assistant, office coordinator, or similar administrative role, preferably in a healthcare setting.


• Associate degree in business administration or related field preferred.


• Excellent written and verbal communication skills.


• Strong time-management skills and multitasking ability.


• Proficiency in Microsoft Office applications, including SharePoint.


• Other duties as assigned.

Schedule and Work Location:

This position is a hybrid schedule with 1-2 days at home and the remainder of days at the WECP office in Tacoma, WA. This is a full-time, non-exempt position.

Compensation:

• $27-$31/hour depending on experience


• Bonus eligible


• Medical, Dental, Vision, Life and AD&D, Short Term Disability insurance is offered to employees at no cost, with the option to purchase additional coverage for spouse, dependents, or family


• Generous PTO (vacation, holidays, sick time)


• Market leading retirements savings 401(k) and profit sharing potential