Administrative Assistant

City Wide Facility Solutions is actively seeking a professional ( Bilingual ) Administrative Assistant for our franchise location in Indianapolis, IN.

Job Type: Full-time

Hourly Rate: $20

Schedule: 8:30-5pm Monday- Friday

Responsibilities:

• Assist walk-ins with all necessary information needed.
• Chemical and Equipment walk-in sales, prep orders, put away chemical orders.
• Collect any deliveries/packages. Unloading and stocking truck deliveries.
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading.
• Answer and direct all phone calls.
• Perform general clerical duties including copying, faxing, mailing, and managing office supplies to ensure smooth daily operations
• Assisting with scheduling or calendar management.
• Coordinate with the Accounting, Operations, and Sales team as needed.
• Help coordinate and facilitate maintenance requests.
• Other job duties as necessary.

Education & Job Skills Requirements:

• Bilingual (English and Spanish) preferred but not required.
• High School or equivalent required.
• Previous office experience preferred.
• Ability to independently manage areas of responsibility.
• Microsoft Office proficient.
• Excellent communication and organizational skills.
• Ability to demonstrate time management skills.
• Ability to lift up to 50 lbs.

Personality Highlights:

· Friendly and positive customer service mindset

· Problem-solving and decision-making skills

· Ability to stay calm under pressure

· Attention to detail

Benefits (if qualified):

· 401(k)

· 401(k) matching

· Dental Insurance

· Health insurance

· Vision insurance

· Paid time off (8 paid holidays, and 15 days PTO)