Administrative Assistant

The Administrative Assistant is the operational backbone of the site.

This role ensures that families experience clear communication, enrollment runs smoothly, and daily site operations are organized, responsive, and compliant. The Administrative Assistant serves as the front-facing representative of the site and plays a critical role in maintaining structure, accuracy, and consistency across all administrative functions.

This is not a passive clerical role—this position requires ownership, follow-through, and strong judgment in a fast-paced, family-centered environment.

What You Will Own

• Front Desk & Family Experience
  Serve as the first point of contact and ensure families receive clear, timely communication each week
• Enrollment & Records
  Maintain accurate enrollment, waitlists, and student records so all starts are fully prepared
• Billing Support
  Track documentation and support communication with families and Central Operations to keep accounts current
• Site Operations
  Keep daily administrative systems organized, responsive, and running smoothly
• Compliance & Documentation
  Ensure records are complete, secure, and audit-ready at all times
• Culture & Community
  Support a welcoming, respectful environment for families, staff, and visitors

Why Join Us

At Clinton Hill, we believe in “Teach. Reach. Inspire.” and operate under our I CARE values:

• Integrity
• Collaboration
• Accountability
• Respect
• Excellence

We are building a system where every role is clear, supported, and impactful—and where strong Administrative Assistants are recognized as essential to site success.

What We’re Looking For

• High School Diploma or GED required
• Associate’s Degree or higher (preferred)
• 1–3 years of administrative experience (education or childcare setting preferred)
• Strong communication and customer service skills
• Bilingual (English/Spanish) preferred
• Proficiency in Microsoft Office, Google Workspace, and data systems
• Ability to manage multiple priorities and maintain organization in a fast-paced environment
• Demonstrated ability to handle confidential information with discretion

Clinton Hill Community & Early Childhood Center, Inc. offers a comprehensive benefits package designed to support the health, well-being, and long-term financial stability of our employees.

Eligible employees may receive:

• Competitive salary aligned with qualifications and experience
• School-year schedule aligned with the Newark public preschool calendar
• Medical insurance with employer contribution
• Dental and vision coverage
• Employer-paid life and AD&D insurance
• 401(k) retirement plan
• Paid Time Off (PTO) including sick and personal time
• Paid holidays
• Professional development and training opportunities
• Opportunities for career advancement within a growing early childhood organization

Benefits eligibility and details are provided during the on-boarding process.