Administrative Assistant

About Us:

We are a dynamic graphic design company that creates innovative visual solutions for our clients. We value creativity, collaboration, and organization, and we’re looking for an Administrative Assistant to keep our team running smoothly.

Responsibilities:
  Manage daily office operations, including scheduling, correspondence, and document organization
  Handle phone calls, emails, and client inquiries professionally and promptly
  Assist graphic designers by organizing project files, assets, and deadlines
  Coordinate meetings with clients, vendors, and internal teams
  Maintain office supplies, place orders, and liaise with vendors
  Prepare reports, presentations, invoices, proposals, and contracts
  Track project timelines, budgets, and deliverables
  Organize and maintain digital and physical design assets and archives
  Support marketing efforts, social media updates, and client-facing events
  Assist in onboarding new team members and other administrative tasks as needed

Qualifications:
 High school diploma or equivalent; Associate’s or Bachelor’s degree in Business, Communications, Design or related field preferred
  Previous administrative experience, preferably in a creative, marketing, or design environment
  Familiarity with graphic design workflows and terminology is a plus
  Proficiency in Microsoft Office Suite
  Basic knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign) is advantageous
  Experience with project management or collaboration tools
  Strong organizational, multitasking, and time-management skills
  Excellent verbal and written communication skills
  Professional, client-oriented, and team-focused mindset

Requirements:
  Minimum 1–3 years of experience in administrative support
  Ability to handle multiple tasks and deadlines in a fast-paced creative environment
  Attention to detail and accuracy in all tasks
  Reliable, punctual, and able to maintain confidentiality
  Adaptable and proactive with a problem-solving attitude

Benefits:
  Competitive salary
  Opportunity to work in a creative, collaborative environment
  Professional development and growth opportunities
  Flexible working hours