Job Title: Administrative Assistant Company: Emerging Tech Location: Gainesville, FL Schedule: Hybrid with onsite Monday, Wednesday, and Friday Employment Type: Full Time Salary: $50,000 – $55,000
About Us: Emerging Tech is a fast growing technology consulting firm delivering innovative solutions to federal, healthcare, and commercial clients. We specialize in healthcare IT, system integration, digital transformation, and enterprise technology services supporting critical modernization efforts. As a small business, we offer a collaborative and hands on environment where team members can contribute across multiple areas and grow within the organization.
Position Overview: We are seeking a detail oriented Administrative Assistant with 1 to 5 years of experience to support internal back office functions. This role focuses on administrative coordination, HR support, billing activities, and light talent acquisition support. The ideal candidate is organized, proactive, and comfortable working across multiple administrative functions.
Key Responsibilities: Provide day to day administrative support across internal teams Assist with billing, invoice processing, expense tracking, and travel invoice management Support HR functions including onboarding coordination, employee documentation, and record maintenance Maintain accurate and organized files, reports, and internal documentation Assist with payroll coordination and basic compliance documentation Support talent acquisition efforts including interview scheduling and candidate coordination Coordinate calendars, meetings, and internal communications Assist with data entry, reporting, and general administrative tasks Handle incoming mail and administrative tasks during onsite days Support program managers with internal reporting, including weekly status reports and timecard tracking Support ad hoc administrative projects as needed
Qualifications: 1 to 5 years of experience in administrative support, office coordination, or similar roles Experience supporting billing, invoicing, or expense tracking processes Familiarity with HR processes such as onboarding and employee documentation Strong organizational and multitasking skills High attention to detail and accuracy Proficiency in Microsoft Office including Excel, Word, and Outlook Strong communication skills and ability to work independently
Education Requirement: Bachelor’s degree required in Business Administration, Communications, or a related field
Preferred: Experience with QuickBooks or similar accounting or payroll tools Exposure to recruiting coordination or applicant tracking systems Experience in a small business or professional services environment
Additional Requirement: Must be located within 50 miles of the Gainesville, FL office
What We Are Looking For: A reliable and adaptable administrative professional who can support HR, billing, and recruiting coordination efforts while keeping internal processes organized and running smoothly.
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