Administrative Assistant

Administrative Assistant
Full-Time, Non-exempt
Washington, DC

ZwillGen is a boutique law firm that represents some of the biggest names in technology on a range of Internet-related legal issues including cybersecurity, privacy, government surveillance, alternative data, and online gaming. Our firm culture is hardworking and positive, but more casual than traditional law firms. 

We are seeking an entry-level Administrative Assistant who will report to our Director of Administration. This position provides administrative support to a team of attorneys, as well as opportunities to engage in special projects as the need arises. This multi-faceted role requires a conscientious, detail-oriented, and organized professional with proven interpersonal/communication skills, an interest in learning about the legal environment, and the ability to work collaboratively with experienced professionals.

Responsibilities

• Attorney time entry and administrative support


• Preparation of expense reports


• Document Preparation/Editing


• Coordinating and scheduling travel and overall calendar management for attorneys


• Various administrative tasks ranging from lunch orders for meetings to client list management


• Special Projects (short-term / long-term)


• Online research

Qualifications

• Bachelor’s degree


• Minimum of 1-year relevant experience preferred


• Ability to work standard business hours with some flexibility for overtime


• Strong computer skills with emphasis on Adobe, Microsoft Outlook, Word, Excel, and PowerPoint


• Expertise with MacBook and related applications a plus


• Familiarity with Westlaw helpful but training provided

The ideal candidate will possess: 

• Developed proofreading skills, with emphasis on grammar, spelling, and sentence structure


• Proficient written, verbal, and interpersonal communication skills


• Ability to coordinate and manage numerous tasks, concurrently


• Keen organizational and time management skills


• Ability to work collaboratively


• Enthusiasm for new technologies and aptitude for online research


• An interest and capacity to learn new software and tasks quickly

Location

This position is for ZwillGen’s Washington, DC office and will occasionally require travel to Firm-sponsored events. A hybrid work schedule is available for employees 1-2 days a week.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.


• Must be able to lift 15 pounds at times.

Compensation & Benefits

ZwillGen is committed to pay transparency in accordance with applicable wage laws. The salary range for this position is $47,000 – $55,000 annually, based on qualifications, skills, and level of experience.

We offer a comprehensive benefits package, including:

• Medical, dental, and vision insurance


• 401(k) retirement plan


• Paid time off and parental leave


• Short-term and long-term disability coverage


• Eligibility for the firm’s Perks! fringe benefit program

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