Administrative Assistant

Administrative Assistant 20 Hours Weekly
Willingboro School-Based Youth Program
Location: 20 S John F Kennedy Way Willingboro NJ 08046
Monday through Friday/10:00A-2:00P
$18-$22 per hour

MUST have:

• High school diploma or equivalent. 


• 1-2 years clerical/secretarial experience preferable in a hospital or health care setting. 


• Experience in scheduling and billing.

Reports directly: Program Director

Manage daily operations of the programs front desk, including scheduling, billing, registering and phone.

Responsibilities:

• Performs secretarial duties necessary for administrative and/or clinical departments of the organization. Relieves department heads and other department supervisory personnel of routine and general office duties.


• Prepare and compose routine correspondence, memoranda, reports, etc.


• Receive and screen incoming calls, answering routine inquires and routing calls to appropriate individuals.


• Schedule and maintain calendar of appointments, meetings, and related arrangements.


• Open and distribute mail.


• Record, prepare, and distribute minutes of meetings.


• Work independently on special projects as assigned.


• Order supplies necessary for program.


• File documentation in the medical record.


• Enter patient registration and billing information into computer daily.


• Adheres to confidentiality of patients/families in CASTLE Outpatient Program.

 Qualifications:

• High school graduate or equivalent. 


• 1-2 years clerical/secretarial experience preferable in a hospital or health care setting. 


• Excellent communication, organizational and strong interpersonal skills required. 


• Must have excellent telephone skills, knowledge of mental health language (DSM) preferred.


• Knowledge of office procedures, equipment and systems including telephone, fax, copy machine, calculator and knowledge of work processing packages. 


• Knowledge of budgets and budget preparation preferred.

EEO/M/F/D/V

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