Administrative Assistant

Job Summary:

Our client, who is in the automotive industry, is seeking an Administrative Assistant to join their team. The Administrative Assistant will be responsible for supporting back-office operations and selected front-office duties to ensure smooth and efficient business processes. This includes handling documentation, coordinating communications, processing invoices, supporting service planning, and assisting in store management activities. The ideal candidate is detail-oriented, professional, organized, and capable of adapting quickly to dynamic tasks while working under pressure. Preference will be given to female candidates.

• Provide administrative support across back-office departments including Stores, Service Planning, and Invoice Processing.
  




• Manage documentation, filing, and record-keeping for internal and external communications.
  




• Assist in front-office duties such as handling client inquiries and coordinating office activities.
  




• Prepare and process invoices, service reports, and other official documents.
  




• Maintain and update databases, registers, and reports accurately.
  




• Coordinate with internal teams to support smooth daily operations.
  




• Draft correspondence, reports, and presentations as required.
  




• Support scheduling of meetings, appointments, and resource allocations.
  




• Ensure compliance with company procedures and assist in implementing efficient office processes.
  

Requirements

• Diploma or Degree in Accounting, Statistics, Business Administration, or a related numerical field.
  




• Excellent written and spoken English and Kiswahili.
  




• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and modern computer applications.
  




• Highly adaptable, flexible, and a quick learner.
  




• Strong organizational and multitasking skills, with the ability to work under pressure.
  




• Professional demeanour, excellent communication, and interpersonal skills.
  




• Previous experience in administrative support or office management is an added advantage.