Administrative Assistant

Location:         ACS Motion Control - Edina, MN

Reports to:     General Manager

Hours:            30 per week

ACS Motion Control is looking for an Administrative Assistant to support our USA team’s diverse business activities. We are looking for someone who thrives in a small office environment, has a service-oriented mindset, and is tenacious when it comes to solving challenging problems.

Duties and Responsibilities

Customer Service

·       Logistics and RMA admin support – work with carrier, customs broker, HQ office, and customer to resolve issues with shipments

·       Sales admin support – provide quotes/pricing according to sales manager request

·       Manage inventory of loans and demo units

HR

·       Process and manage payroll

·       Benefits administration e.g. 401k

·       Employee hiring, onboarding, termination support

·       Update policies and procedures in coordination with corporate HR

·       Event coordination

Marketing

·       Logistics and event coordination support

·       CRM database support

·       Social media account support

·       Materials/collateral creation support

Accounting

·       Issue payments to vendors, government agencies

·       Process payments from customers

·       Follow up with and collect payments from aging accounts

·       Process tax payments and support tax return processing

General/Office

·       Light shipping and receiving

·       Office supplies stocking

·       Communication with property manager

·       Handle main line phone calls, voicemails, mail

Skills and experience

·       Proficient with Microsoft 365 tools – Copilot, Outlook, Word, Excel, SharePoint

·       Customer-facing administrative experience in a B2B company - Required

·       Business degree or certification - Advantage

·       HR administration experience - Advantage

·       Accounting/bookkeeping administration experience – Advantage

·       Marketing administration experience - Advantage

About ACS Motion Control

ACS Motion Control is a world class provider of high-end multi-axis motion control systems. Our solutions are uniquely designed to meet the needs of equipment manufacturers with the highest throughput and highest precision requirements, such as semiconductor wafer inspection and metrology equipment, flat panel display manufacturing equipment, electronic assembly equipment, and more. Founded in 1985, ACS Motion Control's core competencies include servo algorithm development, real-time operating system development, advanced electronics design (FPGA, DSP, power electronics), Windows based user interface software design, and support and development services for demanding motion control applications. ACS' international headquarters is located in Israel, with application support and sales offices located in the USA, Germany, China, and Singapore.