Administrative Assistant

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. 

We are seeking a highly skilled Administrative Assistant/Receptionist to join our team in Forked River, NJ . The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $15.50 per hour!

Responsibilities

• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members


• Order office supplies and maintain office equipment


• Establish, develop, and maintain filing system


• Retrieve information from files when needed


• Organize and prioritize large volumes of information and calls


• Respond to requests for information


• Complete typing and copying as needed for management staff


• Maintain a neat and orderly office and reception area


• Work independently and within a team on special non-recurring and ongoing projects


• May be required to take mail to the post office using own vehicle


• Maintain conference room usage log


• Check fax machine and distribute faxes to appropriate people


• Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation


• Additional tasks and responsibilities may be assigned

Minimum Requirements

• High School Diploma or GED


• Two years of related administrative experience


• Valid driver’s license with a satisfactory driving record


• Proficient in Microsoft Office Suite


• Ability to type 50+ words per minute


• Must have high level of interpersonal skills to handle sensitive and confidential situations


• Position continually requires demonstrated poise, tact, and diplomacy


• Excellent verbal and written communication skills


• Independent judgment is required to plan, prioritize, and organize diversified workload


• Ability to prioritize workload with excellent time management skills


• Ability to deal with individuals from all levels of the organization

Working Conditions

• Occasional overtime required


• May travel utilizing own vehicle


• Occasionally lift up to 15 pounds

Why Community Options?

• Competitive Insurance Benefits (Medical, Dental, Vision)


• Paid Holidays—Including a Birthday Holiday


• Generous PTO


• Employee Incentive & Discount Programs


• 403b Retirement Plan


• Incredible career growth opportunities

Send resume to: [email protected]

Community Options is an Equal Opportunity Employer M/F/D/V