Administrative Assistant

Job Description:

Overview:

This position provides comprehensive administrative support to senior leaders and project teams, ensuring the smooth and efficient execution of daily office operations and deliverables.

Responsibilities:

• Manage calendars, schedules, meetings, trainings, and travel arrangements as needed.

• Greet all visitors, clients, vendors, and team members in a professional, courteous, and respectful manner.

• Support with project set up as needed.

• May support the Proposal process as needed.

  Prepare meeting agendas, arrange catering, and coordinate logistics for client and internal meetings, as well as special celebrations.

• Create, edit, and produce detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite.

• Support multiple managers and executives by managing documentation and ensuring the timely delivery of materials.

• Organize, retrieve, and maintain corporate documents, records, and reports through effective filing and scanning practices.

• Handle and process sensitive and confidential information with discretion and professionalism.

• Perform other duties and responsibilities as assigned.

Qualifications:

• Minimum of 5 years of experience in a similar administrative support role.

• Proven experience handling highly sensitive and confidential information.

• Exceptional communication skills, both verbal and written.

• Strong interpersonal skills with the ability to interact effectively across all levels of the organization.

• Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat.

• Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency.

• High attention to detail and accuracy in work output.

• Demonstrated ability to work independently, take initiative, and self-manage tasks.

• Reliable, dependable, and available to work Monday through Friday, 8:00 AM to 5:00 PM, with occasional overtime as needed.

Preferred Qualifications:

• ​Bachelor’s degree.

• Industry experience in a professional services environment.

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EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.