Logo-of-Edens-Realty,-Inc-hiring-for-jobs-in-US-on-GrabJobs

Administrative Assistant

salary Salary :

$50,000 - 60,000 yearly

icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

Click to reveal the number of candidates who applied for this job.
icon loader
Apply Now
icon loader Apply Now

Let AI Supercharge Your Job Hunt!

JobCopilot scans 500,000+ company career sites daily to find jobs for you

Never miss an opportunity Save hours by auto-filling applications forms Land more interviews with tailored applications
happy man
thunder iconActivate JobCopilot

Job Description - Administrative Assistant

Job Description/Responsibilities:



  • Work closely with Regional Property Managers on day-to-day operations.

  • Provide excellent customer service, with thorough follow up when required.

  • The Administrative Assistant should be able to perform the following functions: 




    1. Sales: collect sales data, enter in JDE system, create monthly report of Missing Sales

    2. Invoices for all Regions: assist with upload and invoice coding in Nexus

    3. Docusign: create contracts for execution

    4. Draft and send Lease defaults, Rent commencement letters, Rent increase letters, update Tenant Manuals and Newsletters

    5. Tenant and Vendor COIs: Obtain, track, monitor for compliance & upload Certificates of Insurance in JONES.




  • Efficiently respond to phone calls from various stakeholders, including, but not limited to customers, tenants and EDENS personnel

  • Navigate accounting software programs and print a variety of accounting reports (JD Edwards).

  • Initiate and track work orders, issuing instructions to vendors as required, follow up to ensure work has been completed correctly

  • Update contact lists

  • Assist and support Regional Property Managers in coordinating services, including, but not limited to, lot sweeping, pressure washing, janitorial services, security, landscaping, roofing snow removal and lighting.

  • Serve as point of contact for service calls to vendors

  • Make travel arrangements and complete expense reports for managers

  • Help make collection calls and emails as needed

  • Assist with preparation of incident reports to Insurance Manager

  • Process Tenant Move Out Requests

  • Update Angus software with Building, Tenant and Vendor contacts and information

  • Prepare bill-back invoices to tenants.

  • Open and close utility accounts

  • Assist with special projects and other administrative duties as assigned


Skills and Abilities:



  • Proficiency in Microsoft Office, specifically Word, Excel and Outlook to meet reporting, correspondence and budgeting needs. JD Edwards, Angus, Nexus experience preferred.

  • Interpersonal skills are critical in maintenance of strong relationships with a variety of internal and external business partners

  • Demonstrated ability to work and think independently.

  • Ability to remain calm during crisis

  • Effectively communicate upward, downward and laterally

  • Convey willingness to help and display positive attitude at all times

  • Strong organizational skills

  • Ability to prioritize workload

  • Committed to producing quality work

  • Demonstrate strong support of corporate goals

  • Stay up-to-date with changing procedures and software to help support RPM’s


Education & Experience Qualifications



  • Minimum High School Diploma

  • Minimum 2 years of administrative experience required; specific real estate or customer service experience strongly preferred.

  • Proficient computer skills and ability to learn new software

  • Prior experience with the following software programs is a plus: JD Edwards, ANGUS, NEXUS and Concur

  • Experience in reading and obtaining basic information within leases


 


The Company reasonably and in good faith expects to pay between $50,000 and $60,000 for this position.
Original job Administrative Assistant posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
Apply Now
Share Job
Share Job

About the Company

Edens Realty, Inc

Our 100 open-air shopping centers and mixed-use retail assets display thoughtful community engagement and innovative property management practices.

Read more about the company

Auto-Apply to Administrative Assistant Jobs with your AI JobCopilot

thunder icon Auto-Apply with AI

Similar Administrative Assistant Jobs in the US

GrabJobs is the no1 job portal in the US, connecting you to thousands of jobs fast! Find the best jobs in the US, apply in 1 click and get a job today!

Mobile Apps

Copyright © 2026 Grabjobs Pte.Ltd. All Rights Reserved.