Administrative Assistant

United Support Services, Inc., founded in 2003, is an innovative engineering and technology business headquartered in San Diego, CA. We have an exciting new opportunity and are currently looking to add an Administrative Assistant to our berthing and maintenance team, supporting the Hampton Roads, VA area. USS offers excellent benefits, and Veterans are highly encouraged to apply!

Duties and Responsibilities:

• Assist the Program Manager and Supervisors with internal administrative functions, including verification of employee payroll and data entry
• Process training management requirements and verify employee security access
• Screen telephone calls and respond to inquiries in a professional manner
• Assist with planning and coordinating new employee orientation meetings
• Compile materials, maintain employee database records, and organize administrative documentation
• Prioritize and batch materials for data entry and reporting purposes
• Complete information analysis for procedures, reports, and administrative processes
• Serve as the primary interface and point of contact for Government program authorities regarding technical and program/project issues
• Maintain confidentiality while handling sensitive information and records
• Perform additional duties as assigned by the Program Director

Experience:

• High School Diploma or GED required
• Vocational training commensurate with Department of Labor functional description preferred
• Minimum of two (2) years of relevant administrative experience required
• Experience with office and administrative functions in industrial maintenance and/or military aviation maintenance environments preferred

Qualifications:

• Proficient in basic word processing, spreadsheet, and database software programs
• Strong customer service and communication skills required
• Knowledge of naval technical material and the ability to train and supervise others preferred
• Must be able to pass a background check
• Must be eligible to obtain and maintain a U.S. Government Secret Security Clearance if required by the position
• Strong organizational skills and attention to detail required

• Must be able to pass a government background check

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Special Conditions:

This employment position is CONTINGENT upon a contract award to employer for the required services, completion of applicant’s favorable employment background investigation, and the ability of applicant to obtain a military base access card and security clearance at all times during the period of employment.

Job Type: Full-time

United Support Services, Inc. is proud to be an Equal Employment Opportunity and affirmative action employer.