Administrative Assistant

172306 Administrative Assistant, Needham, MA, 13-Week Contract
Sigma, Inc., is looking for an Administrative Assistant to work on-site within the AMB department at Beth Israel Deaconess Medical Center in Needham, MA.

Shift timings: , 07:30 AM - 04:00 PM 40 hours/week

Responsibilities:

• Answers telephones, schedules appointments, and maintains calendars; organizes conference calls; makes travel arrangements as needed; and prepares for meetings with large numbers of participants.
• Provides support to committees by planning, scheduling, and organizing meetings and locations; preparing the agenda and related materials; and taking and distributing minutes.
• Assists in planning and coordinating programs, seminars, and events for the department or division. Orders supplies and services and performs other related duties as assigned.
• Maintains department's or division's files and databases. Compiles periodic and ad hoc reports using data and information from multiple sources.
• Prepares complex documents and reports with graphics, detailed charts, graphs, and stylized formatting for presentations.
• Composes and edits correspondence, reports, and documents for final approval. Types and edits manuscripts and/or other documents, which may include scientific, technical, or specialized terminology and specialized formatting.
• Other duties as assigned by the department. Must be separated from BILH for 6 months in order to be considered for new openings.

Requirements:

• High school diploma or GED required. Associate's degree preferred.
• 2+ years of related work experience required.
• Urgent care or clinic setting experience required