Administrative Assistant

Your Passion. Your Purpose. 

If you’re here, you’re looking for something more. More opportunity, more impact, more purpose. At Rehmann, each and every one of our associates plays a pivotal role in the Firm’s success. When you join our team, you can count on exceptional support, encouragement, and guidance from your colleagues and from leadership.

No matter where you want to go in your career, Rehmann can help you get there. Whether you’re in the early stages of your professional journey or you’re further down your path, we’re focused on helping you achieve your goals – whatever they may be. When you join Rehmann, you are part of a culture that Puts People First and aims to help everyone reach their fullest potential. Let us show you all the ways we can Empower Your Purpose.

To learn more about Rehmann, visit: https://www.rehmann.com/careers/  

Job Description:

Administrative Assistant responsibilities:

• Making a memorable first impression to callers and visitors to our office, including ensuring that the office space is first class
• Coordinating client meetings, including scheduling & preparing conference rooms, ordering lunches, preparing materials, etc.
• Scheduling and coordinating office events, such as lunch & learns, happy hours, training sessions, busy season activities, town hall meetings, etc.
• Maintaining office calendar and creating the monthly Orlando newsletter
• Receiving/sending mail and express packages
• Distributing mail to office associates
• Utilizing various software tools and applications, including
• Typing correspondence, reports and other documents as needed
• Scanning, copying, printing, binding and filing projects
• Coordinating travel arrangements, hotel rooms, and rental car reservations for office associates
• Maintaining kitchen/café and office supplies

Marketing Conduit Responsibilities:

• Supporting local events and sponsorships, including venue selection, invitations, ordering food, name badges, swag purchases, etc.
• Coordinating registrations, payments and approvals for event participation
• Maintaining marketing materials, giveaways, collateral and supplies in the office
• Assembling physical and digital sales packets as needed for advisors
• Being a local liaison to the corporate marketing team
• Identifying office associates and activities for social media and public relations use
• Assisting with Salesforce updates, PowerPoint presentations, prospect / client list creation, etc.

Your Desired Skills, Values & Experiences:

• 2+ years in a professional office setting
• Experience coordinating the logistics of meetings and events
• Strong ability to communicate verbally and in writing across all levels of the firm
• Intermediate knowledge of Microsoft Word, Adobe PDF, PowerPoint and Excel
• Ability to display a professional office demeanor and business etiquette
• Willingness to tackle new challenges and projects
• Ability to learn new processes and best practices
• Desire to find new opportunities to bring value to the role
• Ability to multi-task while providing outstanding customer service to external and internal clients

We Put People First in all that we do. Our associates are our greatest assets and we provide programs and benefits that encourage growth and development and align with their needs and goals. This includes benefits focused on physical and mental health, paid time off for volunteering and diversity-related activities, flexible work arrangements, and more.

When you join Rehmann, you become part of a firm dedicated to helping Empower Your Purpose, whatever it may be.

Rehmann is an Equal Opportunity Employer.