Administrative Assistant

O’Hagan Meyer is seeking to hire a full-time Administrative Assistant for the Fresno, CA office. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The Administrative Assistant will work collaboratively with attorneys and staff of the firm. Recent college graduates are encouraged to apply.  Aspiring legal assistants, paralegals or attorneys seeking experience in the legal field are also encouraged to apply. 

Duties & Responsibilities:

•               Greeting Clients and Visitors
•        Scheduling and confirming appointments

•               Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned
•        Scanning and distributing incoming mail and deliveries daily
•        Mailing documents via USPS, USPS Certified, UPS, and FedEx

•               Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings

•               Copy, scanning and creating binders

•               Light paralegal work in support of clients the team services
•        Keeping office areas organized and presentable for guests

•               Assist with maintaining office supply inventory and replenishing office supplies

·           Other projects and tasks as assigned

·           Assisting with virtual and in-person presentations by attorneys

·           Work with internal firm resources for benefit of attorneys and staff

·           Updating internal case information in computer tracking software and electronically filing documents.

·       Proficient with Microsoft Office Suite (Word, Excel and Outlook)

·       Proficient with Adobe PDF

·       Excellent interpersonal and customer service skills

·       Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine

·       Ability to work in fast-paced environment

·       Excellent organizational skills and strong attention to detail.

·       Must be good with computer systems and able to learn new programs quickly.

·       Excellent verbal and written communication skills.

Education & Experience:

High school diploma or equivalent.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times. 

*The Office Administrative Assistant is required to be in-office five days per week.

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Salary range: $20 to $23 per hour

·       Health Care Plan (Medical, Dental, & Vision)

·       401(k) Retirement Plan

·       Life Insurance (Basic, Voluntary, & AD&D)

·       Paid Time Off (Vacation, Sick Leave, & Company Holidays)

·       Family Leave (Maternity, Paternity)

·       Short Term & Long-Term Disability 

·       Training & Development

·       Wellness Resources

·       Commuter Benefits