Administrative Assistant

Job Summary

The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.

Job Responsibilities   

• Computer Use: Utilize computers for database management, word processing, and other applications


• Telephone Handling: Answer calls, provide information, take messages, or redirect calls


• Database Management: Create, maintain, and enter information into databases


• Filing Systems: Organize and manage paper and electronic filing systems, update documents, and maintain records


• Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems


• Visitor and Call Handling: Greet visitors and handle their inquiries or direct them as needed


• Scheduling: Maintain scheduling and event calendars, and confirm appointments


• Documentation: Complete forms according to company procedures, and make copies of correspondence or other materials


• Additional Duties: Perform other related tasks as assigned

Qualifications

• Computer Skills: Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)


• Experience: Prior experience in a fast-paced environment


• Education: High School Diploma or GED


• Experience: At least 1 year in an administrative support role within a professional setting


• Communication Skills: Strong verbal and written communication skills


• Administrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design


• Effective Communication: Ability to communicate effectively based on the audience’s needs


• Organizational Skills: Strong organizational and time management abilities