Administrative Assistant

Position Summary

The Administrative Assistant will provide administrative support across the organization. Responsibilities include answering and directing phone calls, greeting visitors, coordinating events and front-desk activities, arranging continuing education registrations, and distributing mail and packages. Signed confidentiality agreement required. This role is part time with flexible hours requiring a minimum of 30 hours a week.

Essential Duties and Responsibilities

Administrative:

• Answer, screen, and forward incoming phone calls.
• Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person.
• Receive, sort and distribute daily mail/deliveries.
• Order front office supplies and keep inventory levels acceptable based on office needs.
• Update calendars, schedule meetings, and arrange travel and accommodations.
• Continuing Education/Professional Development registration
• Data entry, forms creation, forms completion, and type correspondence.
• Work with vendors for general office needs i.e., copier, water cooler, recycling and shredding services
• Submit maintenance request for all Shrewsberry offices and reserve services for Regus owned offices
• General upkeep of front office space, i.e., spot clean and water plants
• Event coordination, including catering and clean up for various office events
• Create shipping labels for outgoing packages via FedEx account. Aid in certified mailing.
• Administrative tasks on billable project work, as needed.

Education and/or Experience

• Ability to maintain confidential information.
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite.
• Excellent communication and organizational skills
• Multitasking and time-management skills
• Customer service skills and professionalism
• Experience with event coordination

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.