Administrative Assistant

HHM CPAs is seeking an Admin Assistant for our Memphis office. This role will provide high-level administrative and operational support to the Managing Partner and partner group for a top 100 CPA firm. The Admin Assistant will be mainly responsible for proofing financials and processing tax returns as well as some receptionist duties as needed. The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment, with the ability to anticipate needs and keep leadership focused on strategic priorities.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for executive leadership


• Assist with tracking expenses, invoices, and basic financial documentation


• Prepare reports, presentations, and correspondence on behalf of leadership


• Act as a gatekeeper for incoming communication, prioritizing and directing as needed


• Coordinate internal and external meetings, including agendas, materials, and follow-ups


• Assist with project tracking and ensure deadlines and deliverables are met


• Support communication across multiple offices to ensure alignment and efficiency


• Maintain organized records, files, and documentation


• Assist with special projects and ad hoc requests from leadership


• Handle sensitive and confidential information with discretion


• Maintain a high level of professionalism in all communications

Qualifications

• Strong organizational and time management skills with the ability to prioritize effectively


• Excellent written and verbal communication skills


• High level of discretion and professionalism


• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word). Excel knowledge is a must!


• Experience in a fast-paced or multi-location environment preferred