Administrative Assistant

Position:  Administrative Assistant

Reports to:   Associate Director of Domestic Church and Discipleship

Position Objective

The Diocese of Kansas City-St. Joseph is seeking an administrative assistant to serve the administrative needs of the Domestic Church and Discipleship service area. This position will provide professional support to each of the directors in the areas of communication, organization, record keeping, and general office tasks. This position is full time, based upon a work week of 40 hours.

Essential Duties

• Maintain inventory of materials (books, flyers, etc.) and office supplies.
• Handle record keeping, accounts payable and receivable for the Offices of Youth Ministry, Young Adult/Campus Ministry, Marriage and Family Life, Catechesis and Faith Formation, and Hispanic Ministry.
• Respond to telephone and e-mail inquiries and messages with appropriate      timeliness.
• Prepare and manage monthly communications (Pastoral bulletin, Family Life Newsletter, etc.)
• Create promotional materials for print and digital media. 
• Manage websites (Family Life, Youth Ministry, etc.) and social media for offices as appropriate (FB, Twitter, etc.).
• Fulfill orders for materials (BHI Bookstore, Marriage Preparation, etc.) from parishes.
• Ensure participant needs, record keeping, and payments to vendors are met for Thrive Online
• Reserve and schedule space and calendar dates for meetings.
• Maintain online registration and data entry and provide hospitality for meetings and events.

Knowledge, Skills and Abilities

• Use strong verbal and/or written communication skills to exchange information clearly and concisely.
• Take personal responsibility for the quality and timeliness of work and achieves results with little oversight.
• Take personal responsibility and act with urgency to meet commitments,  View service to internal or external customers as a priority to continuously strive to meet and exceed needs, requests and expectations.

Basic Qualifications

Required

• Education – high school or equivalent
• Computer Skills – Intermediate proficiency in Windows, Microsoft Office Suite, website platforms, Photoshop and other graphic design software, etc.
• Practicing Catholic with ethical standards, personal integrity, and conduct consistent with the morals and teachings of the Catholic Church.

Preferred

• Education– 2 or 4 year college degree
• Fluency (both written and oral) in Spanish.

The Diocese of Kansas City-St. Joseph offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays. 

Note: All employees are required to consent to a background check, commit to the Code of Conduct policy, and complete online and in-person trainings prior to hire.