Administrative Assistant

#LI-AE1 #LI-Onsite

CBIZ is seeking a highly organized and service-oriented Administrative Assistant to provide comprehensive administrative and operational support for our Indianapolis office. This role is critical in ensuring the smooth day-to-day functioning of the office by supporting team members, maintaining office operations, assisting with special projects, and helping create a professional and welcoming environment for employees and visitors alike.

Essential Functions and Primary Duties

• Provide administrative support including scheduling appointments, coordinating meetings, preparing expense reports, and assisting with special projects.

• Serve as a backup for front desk and reception duties, including greeting visitors, answering phone calls, and directing inquiries.

• Manage incoming and outgoing mail, packages, and document processing.

• Maintain electronic and physical filing systems and assist with document management activities.

• Coordinate conference room reservations and assist with meeting and event setup.

• Order, stock, and organize office supplies while monitoring inventory levels.

• Maintain refreshment stations, kitchen areas, and common spaces to ensure a clean, organized, and professional work environment.

• Assist with workstation readiness for employees utilizing shared or rotating workspaces, ensuring necessary equipment and supplies are available.

• Coordinate office deliveries, vendor orders, and facility-related requests as needed.

• Support office operations initiatives and contribute to the overall efficiency and organization of the workplace.

• Collaborate with office leadership and team members to address administrative and operational needs.

Preferred Qualifications

• Bachelor's degree

• 3+ years of administrative, office support, customer service, or related experience.

• Positive, proactive attitude with a willingness to assist wherever needed.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent verbal and written communication skills.

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

• Strong attention to detail and commitment to accuracy.

• Ability to work independently while maintaining a collaborative, team-first approach.

• Professional demeanor and customer-service mindset when interacting with employees, clients, and visitors.

Minimum Qualifications 

• High school diploma or GED 
• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally