Administrative Assistant

Position Summary 

The Administrative Assistant provides administrative and office support to ensure the efficient day-to-day operations of The Remedy Mental Health. This role serves as the first point of contact for visitors, manages incoming communications, supports recruiting and internal communications, and assists with a variety of administrative projects across the organization. 

Essential Responsibilities 

• Manage the shared company email inbox, routing inquiries to the appropriate departments. 

• Monitor and distribute incoming faxes, mail, and packages. 

• Welcome and assist visitors, vendors, and interview candidates. 

• Coordinate candidate interviews and recruiting logistics. 

• Draft and distribute the monthly employee newsletter and other internal communications. 

• Maintain office supply inventory and place supply orders. 

• Coordinate catering and meal orders for meetings and events. 

• Maintain conference rooms and common office areas. 

• Assist with preparing documents, presentations, and other administrative materials. 

• Support employee events, meetings, and office initiatives. 

• Maintain organized electronic and physical filing systems. 

• Perform other administrative duties and special projects as assigned. 

Qualifications 

• High school diploma or equivalent. 

• 2+ years of administrative, office, or customer service experience. 

• Strong organizational, communication, and customer service skills. 

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint). 

• Ability to prioritize multiple tasks while maintaining attention to detail. 

• Professionalism and the ability to maintain confidentiality. 

Preferred 

• Associate's or Bachelor’s degree in Business, Healthcare Administration, or a related field. 

• Experience in a healthcare or professional office environment. 

Physical Requirements 

• Prolonged periods of sitting and computer work. 

• Occasionally lift up to 25 pounds. 

• Ability to move throughout the office to greet visitors and distribute mail.