Administrative Assistant

POSITION SUMMARY

The Cemetery Administrative Assistant is responsible for providing administrative support to the staff of the Cemetery and Mausoleum.

The hourly pay rate for this position is $35.66 to $40.22.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates and performs administrative activities to support the needs of cemetery families and staff.


• Manages the calendar for the cemetery including funeral services, sales appointments, holidays, special events, staff vacations, and other.


• Assists with monthly billing of cemetery customers, collections efforts, and distribution of Certificates of Ownership.


• Provides sales and funeral service support to the counselors, including assuming sales and funeral service coordination responsibilities during counselor’s out-of-office time.


• Report writing, compiling agendas, and taking minutes of meetings.


• Procures cemetery supplies and processing purchase orders


• Processes vendor forms for new and existing vendors.


• Reviews, validates, and processes vendor invoices in NetSuite.


• Assists with travel arrangements and event planning.


• May interface with families to determine needs and distribute inquiries to the proper channels.


• Provides initial baseline research related to incoming inquiries. Responds to general inquiries from walk-ins, phone calls, and email.


• Assumes other related responsibilities and special projects as required.


• Adheres to confidentiality rules and all other Trinity Church NYC policies, procedures, and rules.


• Performs all duties in a manner that promote Trinity’s mission and core values.

REQUIRED KNOWLEDGE, SKILLS, AND ACTIVITIES

• Proficiency in Microsoft Office


• Proficiency in NetSuite


• Proficiency in Adobe Pro


• Proficiency in Webex


• Proficiency in Hubspot


• Excellent note-taking, oral communication, writing skills


• Excellent phone manner


• Organized and detail-oriented

REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS

• 2-5 years administrative assistance experience.


• Experience with purchase order systems preferred.


• Associates degree or equivalent required.


• Must be Bilingual - English and Spanish.