Administrative Assistant

About Us:

Rolling River Investments is a Nashville-based boutique investment company that owns and oversees a mixed portfolio of commercial, agricultural, and residential real estate assets, as well as other subsidiary businesses.

Job Summary:

We’re looking for an independent and collaborative individual to ensure the smooth execution of administrative duties related to assets and subsidiary businesses. The administrative assistant will collaborate with senior management and necessary third parties to maintain smooth operational efficiency across all real estate assets and any future assets. Successful candidates will demonstrate a hands-on mentality, a commitment to upholding extremely high standards, and the ability to pivot when necessary.

Responsibilities:

• Oversees budgets, lease administration, and tenant service delivery.


• Oversees various internal service areas that typically include administrative/office/financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others.


• Coordinate and prepare monthly expense reports with a detailed summary of spending and costs


• Entry of Accounts Receivable and Accounts Payable


• Ability to conduct month-end property reconciliations and small business reconciliations


• Prepares work orders and schedules maintenance.


• Maintains all tenant, contractor, and property files and documentation, including leases, insurance certificates, and invoices.


• Promotes and maintains positive relationships with tenants by providing prompt attention to service requests.


• Oversees budgets, lease administration, and tenant service delivery.


• Communicates and coordinates with vendors to determine maintenance needs, request quotes, and maximize return on investment.


• May initiate or assist with the buying and selling of properties and assets in the portfolio.

Required Travel:

• Must be able to work onsite approximately 2-3 days per week at farm location in Mooresville (Lewisburg)

Qualifications:

• Experience: Minimum of 5 years of experience in a property management role, managing residential and commercial assets in different geographical locations 


• Proficiency with property management software and accounting systems


• Ability to handle multiple activities or projects simultaneously


• Interpersonal skills, notable attention to detail, outstanding time management, and organizational skills


• Strong financial management and budgeting capabilities


• Excellent verbal and written communication abilities


• Professional demeanor and ethical standards


• Experience coordinating major capital improvements and tenant improvement projects

Company Benefits:

• 10 Paid Holidays


• Employer-Paid Health Insurance for Employee


• Employer-Paid Life/AD&D Insurance


• Employer-Paid Short-Term Disability and Accident Insurance


• Dental, Vision, Voluntary Life, and Critical Illness


• Retirement Program with Company Match