Administrative Assistant

Job Title: Office Clerk – Compliance Department
Location: Rancho Murieta, CA
Pay: $20–$21 per hour
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Employment Type: Full-Time

Position Overview

A well-established Homeowners Association (HOA) in Rancho Murieta is seeking a detail-oriented and professional Office Clerk to support the Compliance Department. This role is responsible for providing clerical and office support, processing homeowner correspondence, and ensuring accurate documentation of compliance-related matters.

The ideal candidate is organized, customer-service driven, and comfortable handling sensitive communications with homeowners in a professional manner.

Key Responsibilities

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  Prepare and process compliance letters, violation notices, and citations to homeowners

  
  


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  Maintain accurate records of compliance activities and homeowner communications

  
  


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  Create and manage spreadsheets to track violations, deadlines, and follow-ups

  
  


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  Answer incoming calls and respond to homeowner inquiries professionally and courteously

  
  


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  Provide general customer service support related to compliance matters

  
  


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  Take detailed meeting minutes during board and compliance meetings

  
  


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  File, scan, and maintain organized digital and physical records

  
  


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  Assist with special projects and other administrative duties as assigned

  
  

Qualifications

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  Minimum 2 years of recent administrative or clerical experience

  
  


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  Strong written communication skills (experience drafting professional letters)

  
  


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  Proficiency in Microsoft Office (Word, Excel, Outlook)

  
  


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  Ability to create and maintain organized spreadsheets

  
  


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  Excellent attention to detail and ability to meet deadlines

  
  


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  Professional demeanor and strong customer service skills

  
  


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  Ability to handle confidential and sensitive information

  
  

Preferred Qualifications

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  Experience working with an HOA, property management company, or compliance department

  
  


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  Experience taking meeting minutes