Administrative Assistant

The Administrative Assistant provides administrative and clerical support to the Chief Operating Officer (COO) and assists with the daily operations of the office. This position supports internal and external communications, maintains office systems, coordinates administrative activities, and provides exceptional customer service while maintaining professionalism and confidentiality.

ESSENTIAL FUNCTIONS

• Answer and direct incoming telephone calls, emails, and other correspondence. 

• Greet visitors and provide courteous customer service. 

• Schedule meetings, appointments, and maintain calendars. 

• Prepare, edit, and distribute reports, correspondence, and other documents. 

• Maintain physical and electronic filing systems. 

• Order and maintain office supplies and inventory. 

• Perform accounts payable, accounts receivable, data entry, and recordkeeping. 

• Coordinate meeting logistics and prepare meeting materials. 

• Support managers and staff with administrative projects. 

• Maintain confidentiality of employee and company information. 

• Perform other duties as assigned. 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position

  Education & Experience

• High school diploma or GED preferred. 

• Minimum of three (3) years of administrative office experience. 

• Experience with QuickBooks, Paylocity, or similar accounting/payroll software preferred. 

• Proficient in Microsoft Word, Excel, Outlook. 

   Knowledge, Skills & Abilities

• Excellent verbal and written communication skills. 

• Strong organizational and time management skills. 

• Ability to prioritize multiple assignments. 

• Excellent attention to detail and accuracy. 

• Ability to maintain confidential information. 

• Ability to work independently and as part of a team. 

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PHYSICAL REQUIREMENTS

• Frequently sit for extended periods. 

• Occasionally stand, walk, bend, reach, and lift up to 15 pounds. 

• Regular use of a computer, telephone, copier, scanner, and other office equipment. 

• Manual dexterity sufficient to operate office equipment. 

• Ability to communicate effectively in person, by telephone, and electronically. 

Reasonable accommodations will be provided in accordance with applicable law.

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WORK ENVIRONMENT

• Professional office environment. 

• Moderate noise level. 

• Frequent computer and telephone use. 

• Regular interaction with employees, customers, vendors, and visitors.