Administrative Assistant

Company: Pencor Services, Inc.

Shift: Monday-Friday, 8AM-5PM

Pencor and its subsidiaries are Equal Opportunity Employers

Seeking a friendly and reliable Administrative Assistant to assist with the following at our busy Automotive Service Center.

Responsibilities Include:

• Answering phones


• Processing orders for vehicle acquisitions through company purchasing platform


• Creating work orders to accurately track vehicle maintenance and repairs


• Scheduling Appointments for vehicle maintenance and inspections


• Updating database by importing and exporting data from one program to another


• Entering Vendor work orders into the system


• Maintaining various accounts such as Fuel cards and GPS- adding and removing drivers and vehicles; monitoring speeding etc...


• Creating and processing monthly invoices in Excel


• Maintaining Vehicle Spreadsheets: keeping current for multiple companies
  
  
  
  • Renewing Registrations
  
  
  • Keeping Insurance Files updated
  
  
  • Filing work orders accordingly
  
  
  
  


• Utilizing QuickBooks
  
  
  
  • Taking cash and credit payments; processing debits and credits
  
  
  • Notifying customers of credits or late payments
  
  
  • Maintaining petty cash and deposit log
    
  
  
  
  

• Other duties as assigned

Qualifications:

• H.S. Diploma or G.E.D.


• Established residency in Pennsylvania


• Valid PA Driver's License and good drving record


• Proficiency with Fleet Software a plus


• Proficiency with Microsoft Office Programs; Outlook, Word and Excel


• Proficiency using QuickBooks


• Proficiency maintaining databases and files (both electronic and hard copies)


• Excellent Data Entry Skills


• Strong Math Skills


• Strong Communication Skills - oral and written


• Strong Organizational Skills


• Ability to work effectively and professionally in a fast paced environment
  

INDLP