Administrative Assistant

Job description:

Job Title: Administrative Assistant

L&S Truck Center is a local, family run, Medium/Heavy Duty truck dealership that is looking for an enthusiastic Administrative Assistant who wants to join our office team. We are committed to continue growing our Dealership with a forward thinking, dedicated Administrative Assistant with a positive customer facing attitude.

Hours:

· Full Time

· No nights

· No weekends

· Holidays off

Pay:

· $15-19 per hour

Benefits:

• Competitive pay


• Health Insurance


• Dental Insurance


• Vision insurance


• Flexible Spending Account


• Health Savings Account


• Profit Sharing


• 401K with Match


• Paid Life Insurance


• Paid Vacation


• Paid Holidays


• No Nights or Weekends


• Employee Assistance Program


• Employee Discounts


• Team/Family environment


• Over 100 years in the Fox Valley

Responsibilities:

Core Responsibilities Include:

• Balancing and preparing the Daily Deposit


• Posting receipted payments to appropriate schedule and/or customer account(s) in a timely manner.


• Initial contact for A/R customer inquiries/questions related to accounts. [Resolving billing/payment issues.]


• Prepare and mail the monthly A/R statements. Normally done on 1st business day of the new month.


• Create and maintain parking rental invoices and payments.


• Processing of new credit applications from start to finish in a timely manner, with regard to established procedures.


• Maintain the Accounts Receivable data base [Computerized, and hard copy/paper file(s)].


• Utilize “In House Data Processing system, and its’ reports to contact/follow up with “Past Due” or “Over Limit” accounts. [Collections].


• Complete monthly bank reconciliation.


• Manage various customer invoicing websites.


• Assist with maintaining proper record retention.


• Compile/Maintain a proper set of notes and or correspondence that is related to this position.


• Arrive at work, take breaks, and depart work at the times designated by Assistant Office Manager

Additional Responsibilities may include but are not limited to this position:

• Gain a working knowledge of the company handbook, policies and procedures.


• Cash Drawer reconciliation.


• POS processing for customer invoices.


• Assist in reconciling/balancing various accounts, and or schedules that are assigned by the Office Manager. This is an ongoing function.


• Assist with various month/year end issues (data entry, verification of output, etc)


• Provide support to other areas within the front office.


• Answer Phones


• Assist with Special Projects with direction by Assistant Office Manager, Controller, or General Manager.

Requirements:

• Professional communication skills.


• Typing, keyboarding skills, and 10-Key Calculator functionality [all with speed and accuracy).


• Knowledge of basic accounting (effects of debits and credits).


• Work well under pressure.


• Ability to prioritize.


• Computer literacy (usage and proper utilization)


• Basic knowledge of “Word Processing” programs.


• Basic knowledge of “Excel” [Spreadsheet Program(s)].

Job Type: Full-time

Benefits:

• 401(k)


• 401(k) matching


• Dental insurance


• Employee assistance program


• Employee discount


• Health insurance


• Life insurance


• Paid time off


• Vision insurance

Schedule:

• 8 hour shift


• Day shift

Ability to Relocate:

• Appleton, WI 54914: Relocate before starting work (Required)

Work Location: In person