Administrative Assistant

● Opportunities for professional development and advancement within the company Degree: College Degree Required

Responsibilities:

o Oversee administrative tasks such as managing the firm calendar(s), scheduling appointments, coordinating meetings, and handling correspondence

o Guest registration with concierge, conference room reservations, catering order placement

o Transfer calls and forward messages/voicemails

o Maintain office supplies and equipment and liaise with vendors as needed.

o Record and maintain vendor invoices.

o Assist in the onboarding process for new employees.

o Act as a point of contact for internal and external stakeholders, including clients, visitors, and vendors.

o Support various departments with administrative tasks and special projects as required (i.e. print documents, prepare presentations, assist in event planning, etc.).

o Maintain and organize company records, documents, and files.

o Provide executive level support for firm management.

o Assist with ad hoc projects as needed.

o Handle confidential information with discretion and professionalism.

o Identify opportunities for process improvements and implement solutions to enhance office efficiency.

● College degree required.

o Strong organizational skills and attention to detail.

o Excellent written and verbal communication abilities.

o Ability to multitask and prioritize tasks effectively.

o Demonstrated problem-solving skills and a proactive approach to work.

o Ability to work independently as well as part of a team.

o Willingness to learn new skills and adapt to changing responsibilities.

o Positive attitude and a strong work ethic.

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

o Proficiency with the following:

• Teams

• Zoom

• Adobe

• DocuSign

• SharePoint