Administrative Assistant

Position Summary:  
  Ghostworks Marine is seeking an Administrative Assistant who will perform a wide range of complex and confidential administrative support duties. We’re a fast-growing manufacturing startup driven by a simple but powerful belief: innovation thrives when people and processes work in harmony. Our products are reshaping the marine industry, but it’s our people who make it possible. We value agility, transparency, and a roll-up-your-sleeves attitude—because in a startup, every role is mission-critical.
 
Main Responsibilities:  

• Serve as the primary administrative support for HR and Operations leadership with a wide array of clerical requests


• Assist HR with onboarding new hires, employee data management (both confidential and non-confidential), and regularly scheduled auditing


• Coordinate cross-departmental communications (inc. Weekly Newsletter), ensuring timely follow-ups and clear action items


• Support operational projects as requested (could include assistance with vendor coordination, inventory tracking/entries, and process documentation)


• Assist with reporting, presentations and data summaries for leadership meetings


• Assist with planning and executing company events, training sessions, and team building activities 

Requirements:   

• Candidates must have U.S. Citizenship  


• High School Diploma required - bachelor’s degree preferred  


• 2+ years of previous experience supporting staff and executives required   


• Strong technology skillset.  Proficiency with MS Outlook & Teams.  Experience with SharePoint would be preferred 


• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting  


• Professional demeanor with excellent written and verbal communication skills


• A proactive mindset – you anticipate needs before they arise


• Comfortable working with confidential information and handling it with discretion