Administrative Assistant

Job Title: Administrative Assistant

Location: San Diego, California, United States

Summary:

The Administrative Assistant provides essential administrative and organizational support to ensure the smooth operation of daily business activities. This role involves managing correspondence, maintaining records, coordinating schedules, and assisting employees, clients, and management with administrative needs.

Key Responsibilities:

- Manage emails, phone calls, correspondence, and routine inquiries.
- Schedule meetings, appointments, and company activities.
- Prepare, organize, and maintain documents, reports, and records.
- Perform data entry and maintain accurate databases and spreadsheets.
- Assist with filing, document management, and general office organization.
- Coordinate administrative tasks between departments.
- Support managers and team members with day-to-day administrative needs.
- Handle confidential information professionally and securely.
- Track deadlines, appointments, and assigned tasks.
- Perform other administrative duties as assigned by management.

Qualifications:

- High school diploma or equivalent; additional education is a plus.
- Previous administrative or office experience preferred.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office or similar productivity tools.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to multitask and meet deadlines.
- Ability to work independently and as part of a team.