Administrative Assistant

Responsibilities

• Organize and maintain files, correspondence, records and other


• Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival, and distributing appropriate PPE for their visit.


• Maintains security, by following procedures, specifically ITAR, in issuing visitor badges


• Answers multi-phone line system for the facility


• Receive and sort mail; gather and mail all outgoing mail


• Maintains safe and clean work environment; maintaining compliance with established policies and procedures


• Coordinate the distribution and receipt of Orizon attire


• Scan and upload files into employee documents in Ultipro


• Assists the Human Resources manager with HR projects


• Respond to employee inquiries, following up with employees on HR related needs


• Scan and upload files into employee documents in Ultipro


• Responsible for keeping the HR Slide Show current


• Distributes Anniversary & birthday gifts


• Participate in the planning of onsite company events and merchandise store (Shout Out Store)


• Issue companywide announcements


• Conduct basic research for projects


• Provide general administrative support and additional duties as needed.
  
  
  
  • Maintain Campus phone list
  
  
  • Manage Fax Inbox
  
  
  • Responsible for keeping the conference rooms stocked, as well as overall appearance