Administrative Assistant

Workers' Compensation Defense Administrative Assistant

Position Summary

The Administrative Assistant is responsible for handling all assignments as requested that are related to the legal handling of the file which can include transcribing of dictation.

Essential Job Functions 

• Transcribe and Process dictation.


• Schedule exams, including preparing addendums, mileage check requests, preparing and sending notice to appropriate parties and confirming attendance at exam.


• Prepare legal documents using A1 Law and in accordance with WCAB and EAMS procedures including trial exhibits and any other form or document required for an appearance.


• Handle Merus tasks assigned and update Merus with new information.


• Communicate with outside parties on matters related to the file in order to complete the assignment.


• Prepare, submit and maintain client and firm reports as required.


• Handle all tasks related to the file as requested including subpoenaing of records, file closures, substitution of attorneys and in-house forms.


• Special assignments as requested by the Office Supervisor / Director of Operations.

Other Job Functions

Complete assignments as requested.

Skills, Knowledge and Abilities Required

Detail oriented, professional demeanor and phone etiquette.  Possess the ability to multi-task, advanced problem solving skills, clear and concise communication skills, ability to follow direction and carry out instructions within company guidelines, one year of experience in Workers’ Compensation handling tasks as outlined in the Essential Job Functions category above.

Working Environment & Conditions

Frequently required to sit for extended periods of time up to four (4) hours; must occasionally lift and/or move items weighing up to 20 pounds.

Will Be Evaluated On

• Ability to successfully perform job duties in a timely manner and cost-effective basis


• Accuracy and quality of work


• Ability to work effectively with employees, Office Supervisor and Firm management


• Compliance with Firm policies and procedures


• Punctuality and attendance

Job Classification

This is a non-exempt full time position.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job related instructions and to perform other job related duties as requested by their supervisor.