Administrative Assistant

About Us: 

Totally Joined for Achieving Collaborative Techniques (TJFACT) is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering mission-focused professional services and technology solutions to the U.S. Government. Our teams support critical federal missions through collaboration, innovation, and operational excellence while building lasting partnerships with our customers, employees, and industry partners.

About This Position:

TJFACT is seeking an Administrative Assistant to join our Team at the CDC (Center for Disease Control and Prevention) in Atlanta, Georgia!

Key Responsibilities

The Administrative Assistant position will perform the following specific tasks:

• Calendar Support
  
  
  
  • Maintain senior leadership's calendars, keep them up-to-date, schedule rooms, provide hard copies of the calendars and attachments, schedule meeting rooms, track RSVPs, and identify meeting conflicts.
  
  
  • Work across divisions and with external partners on various scheduling task
  
  
  
  


• Time Keeping
  
  
  
  • Provide time-keeping services for division, in accordance with CDC policies and procedures, OSH standard operating procedures, and technical guidance provided by the CDC's Contracting Officer's Representative (COR).
  
  
  •  Reconciling any leave taken by staff with what staff officially records within CDC's timekeeping system.
  
  
  •  Collecting and filing timesheets and leave slips for OSH employees
  
  
  •  Assisting with and providing guidance on how to resolve timekeeping issues
  
  
  
  


• Travel and Conference Activities
  
  
  
  • Manage and track domestic and international OSH travel processes from initiation of travel orders through to completion of travel and voucher processing.
  
  
  • Submitting travel requests through the CDC travel system or Global Travel Office, addressing unexpected travel issues that may arise, and ensuring that routine travel requests are approved
  
  
  • Processing travel vouchers for payment,
  
  
  • Educating travelers on CDC rules and regulations governing travel
  
  
  
  


• Operational Services
  
  
  
  • Serve as point of contact for all OSH operational services
  
  
  • Operational services include ordering and distributing supplies, managing mail, maintaining office equipment, and handling the administrative services that will enable the office to function.
  
  
  • Submitting requests into appropriate CDC-based systems such as: CONCUR (travel); TASNET (time and attendance); CCPS (Credit Card processing for services and supplies); VSTS (conference registration fees and training); Visitor Management System (infrequent visitors to CDC campuses); CAMS (non-U.S. Citizens)
  
  
  • Researching supply sources and acquisition requirements for office supplies and services to fulfill
  
  
  • Maintain supply and workroom by ensuring that the area is organized and stocked with supplies
  
  
  
  


• Meeting Management
  
  
  
  • Provide meeting support for recurring and one-time meetings hosted by staff
  
  
  • These services include reserving a room on any of CDC's campuses, directing the set-up of the room, arranging for audiovisual equipment, loading presentation materials, operating the meeting's system which allows remote participants to participate, preparing and distributing hand-outs via the e-mail and hard copies to in person attendees and capturing meeting continent in notes.
  
  
  
  


• Document Development
  
  
  
  • Develop documents for OSH based on provided content. (i.e. Meeting Notes, PowerPoint presentations, fact sheets, and excel databases)
  
  
  
  

Required Qualifications

• Associate degree and a minimum of 3 years applicable experience


• Strong calendar management skills using MS outlook and MS Teams


• Experience maintaining federal records and knowledge records management policies


• Strong oral and written communication skills


• Ability to complete research via internet


• Skill in the use of various office automation, hardware, and software components and packages (e.g., word processing, electronic mail, spreadsheets, databases, tables and graphs)


• Knowledge of the principles, methods practices, and techniques of written and verbal communication


• Skill in communication techniques to gather and disseminate information and communication problems and results


• The ability to work well with others and manage multiple tasks, with good organizational skills


• The ability to handle contacts with internal and external constituents through a variety of situations with diplomacy and tact, in a professional, courteous, and helpful manner


• Experience providing similar services for an office of relative stature.

Benefits

• Medical, Dental, and Vision Insurance


• 401(k) with Company Match


• Paid Time Off


• Paid Holidays


• Short-Term and Long-Term Disability Insurance


• Employee Assistance Program (EAP)

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected by applicable federal, state, or local law. We reserve the right to modify or revise job descriptions, in whole or in part. Reasonable accommodations will be made in accordance with applicable law.