Administrative Assistant

JOB SUMMARY

The Administrative Assistant is responsible for general administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Main support for all incoming telephone calls
• General Filing: Accounts Receivable, Accounts Payable, etc.
• Daily Scanning of: Production Orders, Delivery Notes and Receiving Documents into SAP
• Daily Incoming/Outgoing Mail: Process/Sort/Distribute
• Update and Post Weekly Sales Chart
• Order Office Supplies
• Make Travel / Hotel Arrangements for Guests
• Set-up and Organize the Catering for Meetings, Client Visits and Company-wide Meals
• Annual Update of Customer Price Book: Coordinate with Sales Manager
• Provide Administrative Support to Management
• Assist and Provide Support to Coworkers
• Follow All Safety Rules and Procedures
• Perform Other Duties as Required or Assigned

REPORTING RELATIONSHIP(S):

Reports directly to the VP of Finance

QUALIFICATION REQUIREMENTS

The requirements listed below are representative of the education, certifications, knowledge, skills, and/or abilities required.

Education / Experience

• High School degree
• Two -year administrative/businss degree a plus 
• 2-3 years equivalent administrative previous experience 

Knowledge, Skills, and Abilities

• Basic computer skills
• Advanced knowledge of MS Word and Excel
• Basic knowledge of SAP
• Collections/Accounts Receivable experience
• Ability to work well under minimal supervision
• Ability to effectively prioritize
• Ability to effectively manage time and meet all necessary deadlines
• Able to proficiently read and write in English
• Ability to communicate clearly and effectively (written and verbal)
• Able to do accurate work at a rapid and consistent pace
• Work well independently as well as with others or in a team
• Ability to follow work instructions accurately
• Have attention to detail
• Ability to exhibit high personal morale

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit majority of shift

WORKING CONDITIONS

The working conditions described here are representative of those an employee may be exposed to while performing job duties and responsibilities.

• Office environment