Administrative Assistant

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support the daily operations of a busy homeowners' association (HOA) or condominium community. The ideal candidate will provide administrative and clerical support to the Property Manager and management team while assisting residents, coordinating communications, and ensuring the office operates efficiently.

The successful candidate must be comfortable working in a fast-paced environment, handling multiple responsibilities, and maintaining a professional and customer-service-oriented attitude.

Essential Duties & Responsibilities:

• 
  
  
  

  
  

  Provide general administrative and clerical support to the Property Manager and office staff.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Answer incoming phone calls, respond to emails, and direct inquiries appropriately.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Greet residents, vendors, visitors, and guests in a professional and courteous manner.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Assist residents with general questions, requests, and community-related concerns.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Prepare, organize, scan, file, and maintain documents and records.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Assist with preparing correspondence, notices, memos, newsletters, and other community communications.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Maintain spreadsheets, databases, and administrative records.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Assist with scheduling appointments, meetings, and coordinating vendor visits.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Support the preparation of Board of Directors meetings, including agendas, meeting packages, and documentation.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Track maintenance requests, work orders, and follow up with the appropriate personnel.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Assist with invoice processing, purchase orders, and other administrative paperwork.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Maintain office supplies and ensure the office remains organized.
  
  

  
  

  
  
  
  


• 
  
  
  

  
  

  Perform additional administrative duties as needed to support daily community operations.
  
  

  
  

  
  
  
  

**Prior Community Association Management experience required.**