Administrative Assistant

Position Purpose:

The Administrative Assistant plays a crucial role in supporting the smooth and efficient daily operations of the company. This role involves a wide range of administrative and office support duties, providing clerical and reception support for the administrative and departmental staff, including answering telephones, greeting clients and visitors, running errands, making appointments, typing, and filing.  The ideal candidate will behighly organized, detail-oriented, and possess excellent communication and interpersonal skills.

Main Responsibilities:

Human Resources Support:

• Maintain accurate and up-to-date HR training records and filing systems.


• Assist the lead trainer with responsibilities form CGI QMS Training Operation Procedure.


• Assist departments with various administrative tasks.

Project Support:

• Audit team tasks as assigned.


• Assist with the scanning of controlled documents and records.


• Assist with the coordination and execution of various projects as needed.

Front Desk & Reception:

• Greet clients and visitors professionally.


• Answer and direct incoming phone calls, taking accurate messages.


• Run errands as needed.


• Perform basic clerical duties such as typing, filing, and data entry.


• Manage office supplies.