Administrative Assistant (1733)

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.

LSF is looking for a talented ­­­­­­­­­­­­­Administrative Assistant III who wants to make an impact in the lives of others.

Purpose and Impact:

Responsible for the overall administrative matters of the CRS Program.

Essential Functions:

• Answer the direct office phone calls.


• Greets all clients, vendors, providers and visitor in a cordial manner and notifies the staff in timely manner.


• Set the answering machine daily. Records and changes the answering machine message when needed.


• Takes messages if the staff is not available and ensures they are delivered to the employee in a timely manner.


• Opens the front door and ensures that lobby looks neat and professional.


• Provides all clerical duties of the R&P and MG Programs.


• Prepares monthly fiscal report.


• Orders supplies and printing materials.


• Prepares all DPVs, and all other required LSF forms for supervisor’s signature.


• Maintains an efficient filing system and keeps an accurate control of all documents/boxes kept in the outside storage (FACS).


• Prepares and maintains program inventory control, enters information in the database, and tags all the equipment/furniture regularly.


• Prepares and distributes correspondence to all staff.


• Takes, prepares and distributes minutes for the monthly staff meetings.


• Schedules appointments, meetings, and conferences.


• Composes memoranda, correspondence, generates billings, and reports independently.


• Works on special projects with minimum supervision.

Other Functions:

• Assists the Attorney and Program Director as needed.


• Performs other similar duties as assigned or required.

Physical Requirements:

• Must be able to prepare storage boxes and lift a minimum of 20pounds.


• Must be able to sit for long periods of time.


• Be able to travel if needed & have a valid Fl driver’s license.

Education:     

High School Diploma or GED

Experience:   

Minimum of three to five years of experience in secretarial work.

Skills:

• Must have excellent computer skills: Access, Word and Excel.


• Good math and communication skills.


• Must have a thorough understanding of office practices and well organized.


• Must be able to work and deal with a diverse group of clients.


• Dependability, discretion and good judgment essential.


• Bilingual (Spanish a plus)

Other:

Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

Principle Accountabilities:

• Reports to Program Director.


• Must be a team player.


• Accurate, complete and timely submission of required reports and documentation to funder & LSF.


• Effective working relationships.


• Adherence to LSF policies and procedures.

Why work for LSF?

LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization. 

Amazing benefits package including:

• Medical, dental and vision


• Teladoc (24/7 access to doctors)


• Employee Assistance Program (EAP)


• Long-term disability


• Employer paid life insurance (1X salary), AD&D


• Health and dependent care FSA


• 13 paid holidays + 1 floating holiday


• Generous PTO policy


• 403(b) Retirement plan with 3% discretionary employer match


• Tuition reimbursement

Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.