Administrative Assistant 3

Provides active calendar management: schedules meetings, categorizes/color codes for ease of consumption, triages and deconflicts incoming requests based on priorities, keeps team apprised of short notice changes. Performs office functions such as arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meal plans if necessary. Assists in event planning, site visits, tours, and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization. Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks. High school diploma or GED and 4 years of experience working in a customer support or administrative assistant role Experience coordinating meetings, and other events/activities with (ex. Outlook, Microsoft Teams) Experience in MS Office tools PowerPoint, Excel, Word, SharePoint, and Teams (ability to open and operate) Experience working with travel agencies to coordinate itineraries for domestic and international travel. Ability to lift 25+ lbs. daily (restocking printer paper for team). Bachelors/Associates Degree Experience in planning, coordinating and overseeing catering for significant program meetings Experience in reviewing and editing written material for correct spelling and grammar Familiarity with Northrop Grumman's specific systems (SAP, Concur, DSEA, Facilities requests, IBUY, iTRIP, etc.). Concur Software experience (Travel/Expense Software Program) Strong ability to multi-task with competing priorities in a positive manner