Administrative Assistant 30 Hours Weekly

Administrative Assistant 30 Hours Weekly
Castle Partial Hospitalization Program (PHP) at 1000 Atlantic Avenue Camden 08104

Monday & Wednesday 11A-6:30P/Tuesday & Thursday 10:30A-6:30P/Friday- Off

Salary: $19.00-$21.00 per hour 

MUST have:

• a high school diploma or equivalent. 


• 1-2 years clerical/secretarial experience preferable in a hospital or health care setting. 

Reports directly: Program Director

Manage daily operations of the programs front desk, including scheduling, billing, registering and phone.

Responsibilities:

• Performs secretarial duties necessary for administrative and/or clinical departments of the organization. Relieves department heads and other department supervisory personnel of routine and general office duties.


• Prepare and compose routine correspondence, memoranda, reports, etc.


• Receive and screen incoming calls, answering routine inquires and routing calls to appropriate individuals.


• Schedule and maintain calendar of appointments, meetings, and related arrangements.


• Open and distribute mail.


• Record, prepare, and distribute minutes of meetings.


• Work independently on special projects as assigned.


• Order supplies necessary for program.


• File documentation in the medical record.


• Enter patient registration and billing information into computer daily.


• Adheres to confidentiality of patients/families in CASTLE Outpatient Program.

 Qualifications:

• High school graduate or equivalent. 


• 1-2 years clerical/secretarial experience preferable in a hospital or health care setting. 


• Excellent communication, organizational and strong interpersonal skills required. 


• Must have excellent telephone skills, knowledge of mental health language (DSM) preferred.


• Knowledge of office procedures, equipment and systems including telephone, fax, copy machine, calculator and knowledge of work processing packages. 


• Knowledge of budgets and budget preparation preferred.

EEO/M/F/D/V

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