Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available\n\nCLEARANCE REQUIRED FOR START: No\n\nCLEARANCE TYPE: None\n\nTRAVEL: No\n\n## Description\n\nAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people\u0027s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation\u0027s history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work \u2014 and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they\u0027re making history.\n\nAn organization within Northrop Grumman\u2019s Intelligence Sensing division, AOA Xinetics (AOX) is a leading supplier of complex electro-optic and photonic systems and subsystems that control and manipulate light waves for a variety of applications. We are seeking an Administrative Assistant 4 to perform a diverse set of complex assignments and tasks that requires initiative and independent judgement. The position will be located in Devens, MA.\n\nThis role is 100% on-site.\n\nLearn more about AOX at https://www.northropgrumman.com/who-we-are/aoa-xinetics\n\nPrimary Responsibilities include: \n\n * Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts\n\n * Make domestic and international business travel arrangements, process documentation as required and process expense reports in a timely manner for assigned staff\n\n * Support reporting and presentation requirements. Collect, compile, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions \n\n * Handling details of a highly confidential and critical nature\n\n * Develop, format and distribute communications from leadership with support from a subject matter expert\n\n * Operating independently to meet requirements of leadership team \n\n * Proactive support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements\n\n * Attend staff meetings, publish agendas and follow-up on action items\n\n * Arrange and execute support for a variety of internal and external on-site meetings and events, including conference room reservations, set up, and catering \n\n * Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate\n\n * Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items\n\n * Provide inventory oversight and ordering/purchasing support for office supplies\n\n * Support special projects as assigned\n\n * Provide back-up support for other administrative staff as needed \n\n\n\n\nBasic Qualifications:\n\n * High School Diploma and 6 years of relevant experience in the administrative professional field or Associate\u0027s Degree and 4 years of relevant experience in the administrative professional field OR Bachelor\u0027s degree and 2 years of relevant experience in the administrative professional field \n\n * Strong interpersonal, communication and organizational skills \n\n * Proactive, with the ability to anticipate needs of your assigned clients and the business\n\n * Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities \n\n * Strong ability to multi-task with competing priorities in a positive manner \n\n * High proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint)\n\n * Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors \n\n * Demonstrated ability to manage multiple administrative projects and initiatives \n\n * US Citizenship required \n\n\n\n\nPreferred qualifications\n\n * Familiarity with Northrop Grumman (NG) policies and procedures \n\n * Familiarity with NG systems (Concur, iBuy, iTrip, and other NG tools) \n\n * Advanced proficiency in business and travel expense system (Concur or similar) with complex, frequently changing travel \n\n * Demonstrated strong document preparation skills \n\n\n\n\nPrimary Level Salary Range: $66,600.00 - $111,000.00\n\nThe above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate\u0027s experience, education, skills and current market conditions.\n\nDepending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.\n\nThe application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.\n\nNorthrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.\n