Administrative Assistant (812030)

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

• This position provides administrative and clerical support in a variety of areas including:
• Assist with generation of reports including data gathering via the computer system, printed reports or other available information.
• Prepare and submit weekly reports
• Searching for and investigating information contained in files, maintaining a file tracking system, keeping files current and supplying information from file data or remove files upon request; purging files in accordance with local, State and Federal regulations
• Collect program eligibility documents and schedule intake appointments
• Covering the reception and career center areas, answering phones, greeting customers and assisting job seekers, on an as needed basis
• Ordering Supplies through various vendors and tracking/submitting receipts
• Copying, Filing, Record keeping, Data entry
• Routine correspondence and prepare reports
• Providing administrative support and completing special projects as assigned by the director and managers
• Other duties as assigned

• High School Diploma required. Previous experience working in an office environment a plus
• Excellent communication and phone skills with ability to adapt within our diverse customer base
• Proficient in computer and typing skills with the ability to multitask using different programs simultaneously
• This position requires superior organization skills, the ability to work with diverse individuals both within the company and with partners in the project.
• Proficient in Microsoft Word and Excel and have the ability to compile summary reports and possess the ability to use general office equipment.
• Must be well organized, detail-oriented and understand filing systems.
• Must be able to handle sensitive materials and maintain confidentiality.

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.